I’m inspired to write about customer service tonight because of a situation that happened to me mere hours ago. I purchased a coffee table three weeks ago and today it got in. My fiance and I were so excited to get it out of its box, constructed, and in the middle of our living room. When we opened the box and began construction, we realized they had actually given us the sofa table instead of the coffee table. After a quick call to the store the verdict was that I needed to hang onto the sofa table for tonight and call the manager tomorrow morning when the store opens.
Now as the company, what do you do?
It’s inevitable that there will be times that you have to face an angry customer, product shortage, price dispute, or some other hairy situation. There’s isn’t a company out there’s that so air-tight as to not run into these situations once in a while, if not daily. And what seems to make or break a company is how they handle or rebound from these situations. Here are some tips:
- Take Responsibility. There’s nothing a customer will hate more then to hear a laundry list of excuses why something didn’t get done, own up to the mistake
- Be Honest. Tell the customer what’s going on, what you’re doing to fix the situation, and what you believe to be the outcome. A trail of lies and fabrications will only push the customer further and further away.
- Give the Customer the Benefit of the Doubt. It’s hard to say the customer’s always right, but it’s certainly worth giving them your full understanding and much leniency
- Remind them that you Care. After a situation is taken care of quickly and efficiently, remind them that you appreciate their business, that you worked hard to straighten it out, and that if they have any problems in the future they should expect the same kind of service
These are just a few tips. Basic civility and courtesy will win over buyers and will keep them coming back even after tough situations. Remember, a well-handled situation can remind them why their doing business with you and while they’ll continue to use your services. It’s worth noting here that a well timed imprinted promotional item can be given to them as an apology gift and also as a reminder of how well you handled the situation. This can be a great use of a promotional item.
Anyways, I will certainly keep you all updated as to the status of my coffee table and the kind of customer service I receive.
Share and Enjoy:
These icons link to social bookmarking sites where readers can share and discover new web pages.